Enterprise file synchronization and sharing (also known as EFSS and enterprise file sync and share) refer to software services that enable organizations to securely synchronize and share documents, photos, videos and files from multiple devices with employees, and external customers and partners. Organizations often adopt these technologies to prevent employees from using consumer-based file sharing apps to store, access and manage corporate data that is outside of the IT department’s control and visibility.

EFSS applications are often characterized by having most or all of the following features and capabilities:

• Sync files stored incorporate storage to user desktops and devices
• Send links to large files with support for multiple file extensions and protocols
• Integration to existing business applications via APIs, plugins and mobile apps
• Built-in file creation, editing and previewing
• User access permissions to files and folders
• Protection of files stored and transferred by encryption, antivirus scanning, and DLP (data loss prevention)
• Publish links to files with the ability to set a login requirement to access data
• Authentication options for Active Directory, SAML, Azure Active Directory, etc.
• Schedule and automate file transfers from automated systems and repositories
• Audit and report file activities and system actions

Depending on what an EFSS provider offers, services can be deployed using cloud computing, on-premises, or hybrid. According to Forrester Research, some EFSS providers can provide the ability to lock down data in certain geographies for companies that have requirements to store content/metadata in specific jurisdictions.